Privacy Policy/Contract
This document serves as a formal acknowledgment that the services and/or products provided by Danika Stiles Photography LLC are operated under a professional business, not as a hobby or casual endeavor.
PLEASE READ THE ENTIRE CONTRACT BEFORE SIGNING
By engaging with this business in any capacity—whether as a client, customer, collaborator, or associate—you agree to adhere to all policies, procedures, pricing, and terms set forth by Danika Stiles Photography LLC.
* Please note the contract and retainer must be paid/signed 48hrs within booking to save your appointment
1.) The Photographer does not release RAW (unprocessed) image files under any circumstances. All delivered images will be provided in high-resolution, professionally edited JPEG format, consistent with the Photographer’s artistic standards and brand. This policy ensures the integrity of the Photographer’s work and maintains the quality of the final product.
2.) Please never screenshot your edited gallery, simply download or text photographer to ask how.
3.) A non-refundable retainer of 40% is required to secure clients scheduled session and must be paid at the same time this contract is signed.
*No dates will be held without both the signed agreement and retainer payment in place.
4.) Should the client be more than 10 minutes late to any scheduled meeting or session beyond an act of god, an automatic fee of $25 will be applied. If 20 minutes late the $25 fee will raise to $50. If the client is 30 mins late, the session will be cancelled with no refund. As time is a critical and valuable resource in this industry, this policy ensures the efficient use of both parties' time.
4a.) Should photographer be 10 or more minutes late for any reasoning beyond an act of god, photographer shall provide a discounted session of 15% off next booked in session with client.
4b.) If Client cancels this agreement, giving less than 24 hours notice prior to the date of the PHOTOSHOOT or fails to show on time, all payments made to PHOTOGRAPHER will be forfeited and released to PHOTOGRAPHER unconditionally.
5.) Should the client cancel a scheduled appointment without providing at least 24 hours' notice, a cancellation fee of 50% of the original service price will be charged. (This does not include accidents, or illness). This policy is in place as the time reserved could have been allocated to another client, and the fee helps mitigate the impact of last-minute changes.
5a.) Should photographer cancel a scheduled appointment without providing at least 24 hours’ notice, photographer shall release retainer back to client.
6.) All photos are delivered as-is, and any requests for additional photos or re-editing beyond the initial agreement will incur a fee of $10 per photo, covering both the delivery and editing process.
6a.) All re-edits include (But is not limited to): Black and white to color / Skin altering/ re-photoshops/ etc
7.) Rescheduling requests can always be accommodated; however, after two instances of rescheduling, a fee of $50 will be applied to cover time and administrative management. This fee will be charged for any additional rescheduling beyond the third occurrence. (This does not include accidents, illness, or weather conditions)
7a.) The PHOTOGRAPHER is not responsible for compromised coverage due to causes beyond the control of the PHOTOGRAPHER including but not limited to obtrusive guests, lateness of the CLIENT or guests, weather conditions, schedule complications, incorrect addresses provided to the PHOTOGRAPHER, restrictions of the locations.
8.) If the client requests that I travel to a location for a session, they will be responsible for covering all associated travel expenses, including the full original price of the session, flight costs, and travel plans. Depending on the distance of the location, the client may also be required to cover the cost of accommodation, such as a B&B or hotel, to ensure my stay is adequately arranged.
9.) All photos, with the exception of boudoir sessions, may be posted on my social media pages ( Websites, Instagram, Facebook) and used in my portfolio for business growth and promotion, unless the client specifically requests otherwise.
10.) A refund may be requested if the client is unsatisfied with the photos, however only 25% of the refund will be returned, as the work has already been performed on photographers side. The link in which the gallery was sent through will be diminished and the client will be asked to delete the photos from their device. Photographer and client will work together in a professional and kindly matter to resolve the issue.
10a.) As your photographer, my role is to capture you as you are with professional skill, lighting, and composition. I do not offer body modification or physical alterations (e.g., slimming, reshaping, or retouching to change natural appearance). My editing services are limited to color correction, lighting adjustments, and basic retouching (e.g., blemish removal, flyaway hairs, etc.). A REFUND will NOT be given if you are unhappy with your physical appearance.
11.) PLEASE READ! If the client chooses to post photos on any social media platform, the photographer must be properly credited by tagging their official account. Additionally, no edits, filters, or alterations of any kind should be made to the images without prior CONSENT from the photographer. This includes stories, cover photos (Facebook), any and all posts made via Facebook, Instagram, or any other media the photographer may be acquainted with.
12.) The photographer shall not be held liable for any injury, damage, or loss that may occur during the session, whether to the client, guests, or property. The client assumes full responsibility for their safety and the safety of others during the session.
13.) Client agrees that full payment is due on the day of the scheduled session, unless otherwise expressly agreed to by the Photographer. By signing this contract, Client acknowledges and agrees to submit payment on the day of the session. Payment obligations remain in effect unless the session is rescheduled with the Photographer’s prior knowledge and approval.
14.) Galleries will be sent through a private DIGITAL link, and will be sent no longer than 2 weeks from when the session took place. However, wedding galleries may take up to 2-3 months to be delivered.
14a.) If PHOTOGRAPHER is unable to deliver photographic materials due to technological malfunctions, including but not limited to camera and processing, or otherwise lost or damaged without fault of the PHOTOGRAPHER, the PHOTOGRAPHER will not be liable for any consequential loss arising from the non-delivery. Photographer shall work to address the issue with a free re-shoot and provide notice as soon as possible.